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Administrative Assistant / Office Manager

Company: The Oaks at Flower Mound - A Civitas Senior Living
Location: Lewisville
Posted on: January 12, 2022

Job Description:

Community: The Oaks of Flower Mound
Address: 3281 Long Prairie Rd, Flower Mound, TXAdd some Passion to your career.The Administrative Assistant is responsible for coordinating and managing office functions while also assisting the Executive Director with the operations of the community. This position requires a very careful adherence to well-defined work where repeatable results are required. The work itself is highly precise in nature and requires very strong attention to detail, patience, and discipline. This position requires the ability to manage multiple priorities and will work in a busy environment with frequent interruptions.Administrative Assistant Job Profile

  • Accepting payments and ensuring timely and accurate entry onto resident ledgers
  • Collecting all balances owed to the community in a timely manner
  • Developing, coordinating, and implementing collection plans as needed
  • Collecting new resident information as well as any resident changes and storing that information appropriately
  • Maintaining accurate, complete, and up-to-date records as required by state regulations and company policies
  • Entering invoices into accounts payable system timely and accurately
  • Distributing funds, obtaining receipts, counting funds, and preparing weekly reconciliationsAdministrative Assistant Job Requirements
    • Minimum 1 year of experience in Accounts Receivable, Accounts Payable, and Payroll.
    • High level of ability in effective and succinct written and oral communication with residents, families, staff, vendors, and the general public.
    • Ability to respect the confidentiality, rights, and privacy of others while being honest, fair, responsible, and dependable.
    • Proficiency with maneuvering various computer systems, online platforms, and reporting functions. Working knowledge of Excel, Word, and MS Office is required.Benefits of working at a Civitas Senior Living community:
      • Full Health, Dental, Vision, Life, AD&D, Retirement Plan, Paid Time Off, & More!
      • Tuition Reimbursement & Career Advancement Opportunities
      • Employee Recognition Program
      • Employee Referral Incentives
      • Consistent Schedules with Flexible Time-Off Options
        • As a condition of employment at a Civitas Senior Living community, all new hires will be asked to complete a screening process as required by state regulations. All offers of employment are contingent upon the successful completion of this process. Residency within the State that this Community/Location operates in is a condition of employment.

Keywords: The Oaks at Flower Mound - A Civitas Senior Living, Lewisville , Administrative Assistant / Office Manager, Executive , Lewisville, Texas

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